Administration Associate

Profile Software is an award-winning Banking and Investment Management software provider. The company has a presence in 45 countries and offices in key financial centers, where is providing its innovative technology solutions to well-known global financial organizations and fintechs.

About the Role:  

The Administration Associate is responsible for providing high-quality concierge and secretariat services, ensuring smooth day-to-day operations and professional representation of the company to external and internal stakeholders.

What Will You Need to Do:   

• Provide essential assistance to ensure the smooth and efficient operation of company’s call center
• Create information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintain customer confidence and protects operations by keeping information confidential
• Prepare reports by collecting and analyzing information
• Provide historical reference by developing and utilizing filing and retrieval systems;
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies

What Will You Bring:

• Bachelor’s degree in Business Administration, Office Management, or a related discipline is preferred
• 2-5 years of relevant experience in administrative, secretarial, or office management roles, ideally within a corporate or client-facing setting
• Proven ability to manage multiple tasks, prioritize effectively, and handle time efficiently
• Demonstrated accuracy and thoroughness in handling tasks such as document preparation, scheduling, and report generation
• A proactive and adaptable approach to resolving issues and managing unexpected situations
• Experience in handling sensitive and confidential information with professionalism and discretion
• Competence in using the Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook)
• Strong proficiency in both written and spoken English

What We Offer:

• Competitive remuneration package
• Meal Vouchers
• Medical & Life Insurance Plan
• New experiences within a multinational environment and global teams
• Team spirit environment with passion for technology
• Development opportunities within a market-leading, fast-growing organization

If you want to be part of one of the top leading software firms in the FinTech industry internationally, we want to hear from you!

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