Accounts Payable Specialist

At Kpler, we are dedicated to helping our clients navigate complex markets with ease. By simplifying global trade information and providing valuable insights, we empower organisations to make informed decisions in commodities, energy, and maritime sectors.

Since our founding in 2014, we have focused on delivering top-tier intelligence through user-friendly platforms. Our team of over 600 experts from 35+ countries works tirelessly to transform intricate data into actionable strategies, ensuring our clients stay ahead in a dynamic market landscape. Join us to leverage cutting-edge innovation for impactful results and experience unparalleled support on your journey to success.

What You’ll Do

The Finance team is looking for an accounts payable accountant to oversee all payable activities at Kpler. As part of this role, you will be reporting to the Accounts Payable (AP) Team Lead and partnering with many different partners across all Kpler entities.

Key Responsibilities

The accounts payable function is split in several key areas described below and will support 10+ ledgers/entities. These areas all work in conjunction with each other, for a successful process:

Daily tasks

• Create vendors in the accounting system
• Ensure that every purchase request are recorded and approved in the accounting/purchasing system
• Manage the AP mailbox and receive the vendor invoices/CNs using the different systems available (AP mailbox, physical letter,...)
• Process vendor invoices/CNs in the accounting system
• Control that all vendor invoices are approved before payment
• Prepare vendor payment files taking into account the vendor invoices due date
• Record and reconciling vendor payments in the accounting system
• Communicate with vendors and internal stakeholders to solve any vendor issues
• Reconcile processed work by verifying entries and comparing system reports to balances in the accounting system
• Record the employee expenses in the accounting system
  
  

Monthly & yearly tasks

• Monthly closing: prepare all month-end tasks to ensure an efficient month end close:
  
  

reconciliation, analyses, manual journal entry posting, monthly reports… and support the general ledger team

• Yearly closing: prepare all year-end tasks to ensure an efficient year end close:
  
  

reconciliation, analyses, manual journal entry posting, monthly reports… and support the general ledger team

Ad hoc tasks

• Owner with the AR & AP team lead of the entire AP cycle
• Review the existing AP processes and propose improvements in order to ensure the most efficient AP cycle taking into account internal controls, automation
• Escalate accounts through proper channels to provide visibility to issues, potential risks and other problems
• Audit: Preparation of all AP documentation and support the general ledger team
• Support/cover other AP team members in case of absence
• Support ongoing projects
  
  

You could be a good fit if..

• Fluent in English
• Experience in Accounts Payable is a must (min. 5 years)
• Experience with purchasing software is a plus
• Experience with improving AP cycle is a plus
• Experience with accounting software (NetSuite) is a plus
• Experience with MS Excel/Google sheet is a must
• Ability to aggregate, manipulate, and automate data
• Excellent analytical skills along with the ability to create and present detailed reports & dashboards
  
  

We are a dynamic company dedicated to nurturing connections and innovating solutions to tackle market challenges head-on. If you thrive on customer satisfaction and turning ideas into reality, then you’ve found your ideal destination. Are you ready to embark on this exciting journey with us?

We make things happen

We act decisively and with purpose, going the extra mile.

We build
together

We foster relationships and develop creative solutions to address market challenges.

We are here to help

We are accessible and supportive to colleagues and clients with a friendly approach.

Our People Pledge

Don’t meet every single requirement? Research shows that women and people of color are less likely than others to apply if they feel like they don’t match 100% of the job requirements. Don’t let the confidence gap stand in your way, we’d love to hear from you! We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team.

Kpler is committed to providing a fair, inclusive and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer.

By applying, I confirm that I have read and accept the Staff Privacy Notice