Junior Import, Costing & Delivery Coordinator

With a leading presence in the sector of small domestic appliances and homeware, Benrubi is passionate about offering products that stand out for their exceptional quality, innovation and design.

Benrubi is a member of Quest Group, one of the leading business groups in Greece, offering our people the opportunity to grow within a strong and diverse business environment.

If you would like to become a member of the top company in the field and you are passionate about your job, this is a position for you.

Department Overview & Role Purpose

We are seeking a highly organized, proactive, and detail-oriented Junior Import, Costing & Delivery Coordinator to join our international procurement team. In this role, you will be the primary point of contact for our overseas partners, specifically managing end-to-end correspondence and order execution with manufacturers and trading houses abroad. You will bridge the gap between procurement, costing, and final logistics to ensure a seamless supply chain flow.

Key Responsibilities

• Vendor Correspondence: Manage all daily written and verbal communication with international (non EU) suppliers and manufacturers regarding orders, specifications, and availability.

• Order Management: Process, track, and expedite Purchase Orders (POs) from initial placement by Procurement Department to final confirmation.

• Logistics Coordination: Coordinate with freight forwarders, shipping lines, and customs brokers to arrange shipments and ensure on-time deliveries.

• Documentation & Compliance: Review, verify, and archive all shipping and customs documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), and Certificates of Origin.

• Costing Support: Assist in landing cost calculations, maintain accurate records of import duties, freight charges, and auxiliary expenses, and verify supplier invoices against quotes.

• Lead Time Tracking: Monitor production schedules and transport transit times, proactively flag delays, and implement corrective actions.

Requirements & Qualifications

• Experience: 2-3 years of proven experience in an import, procurement, or international logistics department.

• Language Skills: Professional fluency in English (both written and spoken) is mandatory for daily communication

• Technical Skills: Proficiency in MS Office, with advanced capabilities in Excel. Familiarity with ERP systems (Entersoft) is highly appreciated.

• Core Competencies: Strong negotiation, cross-cultural communication, and problem-solving skills.

• Operational Knowledge: Solid understanding of international trade terms (Incoterms 2020), customs clearance procedures, and ocean/air freight logistics.

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, International Trade, or a related field.

What we offer:

• A modern and friendly work environment.

• Competitive remuneration package.

• Opportunities for growth.

• Private health insurance.