Procurement & Contracts Specialist

EFA GROUP comprises companies in Aerospace, Security, Defense, and Industrial Cooperation with a solid international presence. EFA GROUP currently employs more than 400 people, the majority of whom are engineers and scientists. Headquartered in Greece, the Group maintains a strong international presence across Europe (Cyprus, Belgium, Switzerland, Estonia, and Germany), Asia (Singapore, Indonesia, and South Korea), the Middle East (UAE), and the United States, serving customers in 34 countries worldwide.

EFA GROUP includes EFA VENTURES (Supply Chain Management and integrated services), AEROSPACE VENTURES (Industrial Participation and related services), SCYTALYS (Systems Integration and Software), ES SYSTEMS (MEMs & IoT Integration), EPICOS (Global Defense B2B Information Platform), UCANDRONE (Unmanned Systems), AETHER AERONAUTICS (Target Drones), STHENOS AI (Intelligence Solutions), THYREOS CYBER (cyber security), SUPERIOR AIR (aviation services and specialized aerial missions), SSMART (defense hardware - software production and services).

UCANDRONE is the first company in Greece operating in the field of Unmanned Aerial Systems (UAS), providing innovative aerial monitoring, surveying, mapping, and data analysis solutions. The company also designs and manufactures custom-built aerial platforms and offers technical consulting and training services for UAS applications.

The Role

UCANDRONE is looking for an experienced and motivated Procurement & Contracts Specialist to support the Procurement & Contracts Coordination Manager in the day-to-day management and follow-up of suppliers, purchase orders, and ongoing projects at UCANDRONE. The position focuses on ensuring timely execution of procurement activities and systematic follow-up of pending actions.

Key Responsibilities

• Prepare and send Requests for Quotation (RFQs), collect supplier offers, and prepare comparison tables covering pricing, delivery times, and payment terms, under the guidance of the Procurement Manager
• Prepare purchase orders and follow up on their progress through to delivery
• Maintain accurate and up-to-date records of orders, deliveries, payments, and pending actions, in coordination with Accounting and relevant departments
• Support the coordination of deliveries, training activities, acceptance testing, and repairs
• Regularly update the Procurement Manager on delays, shortages, and issues requiring attention or decision-making

Requirements

• Very good command of English
• Good knowledge of Microsoft Excel and Word
• Strong organizational skills, attention to detail, and consistency in meeting deadlines
• Ability to manage multiple tasks simultaneously and prioritize effectively
• Responsibility, discretion, and willingness to learn technical terminology and company procedures