Executive Assistant to the CEO

Key Responsibilities

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  Provide comprehensive administrative support to the CEO and the executive office team.

  
  


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  Manage the CEO’s calendar, schedule appointments, coordinate meetings, and prioritize daily commitments.

  
  


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  Arrange business travel, including transportation, accommodation, and travel itineraries.

  
  


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  Manage incoming and outgoing correspondence, ensuring timely and professional communication.

  
  


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  Handle requests, feedback, and queries efficiently and professionally.

  
  


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  Prepare and process expense reports, spreadsheets, presentations, and other administrative documents.

  
  


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  Organize meetings, prepare agendas and briefing materials, record meeting minutes when required, and follow up on agreed actions.

  
  


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  Organize and maintain electronic and physical filing systems, ensuring accurate record-keeping and efficient information management.

  
  


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  Coordinate communication between the CEO, internal departments, external partners, and other stakeholders.

  
  


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  Manage competing priorities, coordinate administrative activities, and ensure critical deadlines are met.

  
  


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  Provide administrative support for special projects and other ad hoc assignments.

  
  


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  Monitor office supplies and coordinate replenishment when necessary.

  
  


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  Handle confidential information with discretion and maintain the highest standards of professionalism.

  
  

Requirements

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  Minimum of 3 years of experience in a similar administrative role, preferably as an Executive Assistant, Executive Secretary, or Personal Assistant.

  
  


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  Bachelor’s degree in Business Administration, Management, or a related field.Excellent organizational, planning, and time-management skills.

  
  


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  Excellent written and verbal communication skills in both Greek and English, with fluency in both languages.

  
  


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  Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

  
  


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  Strong note-taking and meeting documentation skills.

  
  


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  Ability to manage multiple priorities, conflicting demands, and tight deadlines effectively.

  
  


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  Ability to work efficiently in a high-intensity, fast-paced environment.

  
  


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  Strong attention to detail, accuracy, and problem-solving skills.

  
  


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  Ability to handle confidential information with discretion and sound judgment.

  
  


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  Excellent interpersonal and communication skills.

  
  


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  Proactive, reliable, flexible, and highly organized approach to work.

  
  

Personal Attributes

• High level of professionalism, integrity, and discretion.


• Strong sense of responsibility and initiative.


• Ability to anticipate needs and work independently.


• Collaborative mindset and ability to build effective relationships with stakeholders at all levels.

Benefits

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  Full-time employment.

  
  


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  Private health insurance coverage.

  
  


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  The opportunity to work in a well-organized and professional maritime company environment.