Executive Administrative Assistant at the American Farm School

The American Farm School was founded on the outskirts of Thessaloniki in 1904. Building on more than a century of tradition cultivating stewards of the land, the Farm School programs, which range from pre-K through higher education undergraduate and graduate studies, prepare future leaders who value and understand the sustainable use of natural resources, preservation of the environment, application of the life sciences for solving problems, and effective utilization of information technology. True to its mission, the American Farm School is preparing leaders for service to society as responsible and knowledgeable citizens.

Position scope

Reporting to the President of the Institution, the Executive Administrative Assistant will manage the Office of the President and provide administrative assistance to the Chief Operations Officer.

Duties and responsibilities:

• Serves as point of contact and liaison between the President and the President’s Leadership Team as well as other staff as needed;


• Serves as point of contact and liaison between the President and the Board of Trustees in coordination with the Office of Institutional Advancement;


• Coordinates communication with Ministries , Municipalities and other institutions as needed;


• Coordinates internal and external meetings and appointments, prepares agendas, books and sets up meeting rooms, takes minutes, when necessary;


• Provides general administrative assistant duties, including the handling of correspondence, answering telephone calls, preparing documents in English and Greek, maintaining documents’ archive;


• Prepares/coordinates the preparation of various reports and presentations; and


• Coordinates events and meetings organized by the Office of the President.

Required qualifications and skills:

• Certification in secretarial / administration studies or related field (e.g. B.A in Business Administration or English/Greek Literature)


• At least 3 years of experience in a similar position, preferably in an educational environment


• Excellent oral and written communication skills in Greek and English (native speaker and writing skills of both languages required)


• Proficiency in the use of the Microsoft Office suite, Google web applications and design tools such as canva. Readiness to use AI powered productivity tools


• Ability to record and transcribe minutes of meetings


• Capacity to maintain the confidentiality of all transactions and communications


• Ability to respond verbally or in writing to all constituents in a polite, sensate and competent manner


• Ability to understand and prioritize by assessing situations to determine urgency


• Ability to keep track of and meet deadlines

Required personal characteristics:

• Outstanding organizational and leadership abilities


• Excellent interpersonal and public relations skills


• Strong work ethic, professional integrity and a collaborative work style


• A practical orientation to problem-solving

Candidates should submit a cover letter and their CV.