PA to Deputy CEO (Cyprus Office)

Scope of duties

The role of the PA to the Deputy CEO, is to support the Group’s DCEO with a variety of responsible and confidential secretarial, and administrative duties, to implement and maintain procedures/administrative systems, to implement Group’s Management System and make suggestions for improvements.

Responsibilities

Management of DCEO’s Office

- Develops and maintains the DCEO’s office files manually and electronically.

- Ensures that all documents/forms/reports that require approval are processed and signed in a timely manner.

- Reminds the DCEO of important tasks and deadlines.

- Prepares and reviews with the DCEO an agenda with all on-going matters, on a daily basis.

- Responsible for the co-ordination and the collection of all required data/reports from Dept. Managers and/or Associates for the preparation and review of the daily agenda.

- Maintains important and confidential business agreements & contracts.

- Formats information for internal and external communication on behalf of the DCEO – memos, emails, presentations, correspondence, reports, invitations, and thank you notes.

- Screens all phone calls, enquiries and requests addressed to the DCEO, and handles them, accordingly, liaising with clients, suppliers and other employees.

- Meets and greets senior visitors and acts as the point of contact amongst the DCEO and other executives, employees, clients and other external associates.

- Manages information flow in a timely and accurate manner.

Projects

- Participates in ad-hoc, specific projects and research on behalf of the DCEO.

- Registers and maintains files for new projects.

- Acts as the coordinator between the DCEO and the Project Associates.

Diary and Meeting Organization

- Manages DCEO’s schedule and sets up meetings.

- Prepares all meeting arrangements and ensures the DCEO is well prepared for the meetings.

- When required, attends and takes minutes and records of important meetings.

- Attends meetings with Managers and/or other associates as required.

Travel Coordination

- Plans and coordinates domestic and international travel for the DCEO, as necessary.

- Books and arranges visas and travel, transport and accommodation, and if required, travels with the DCEO to take notes at meetings or to provide general assistance during presentations

Required Qualifications / Competencies

- Higher education and previous related work experience

- Integrity, confidentiality, discretion and high standards of professionalism and work ethics

- Initiative, commitment, self- motivation and co-operation

- Computer literate and excellent command of the Greek and English languages both written and spoken; additional language skills would be advantageous.

- Ability to manage own workload and to meet strict deadlines

- High level of verbal and written communication skills, time management, and organizational skills

- Proactive and able to anticipate issues that may arise ahead

- Able to discern urgent matters and priorities tasks in DCEO’s schedule

Benefits

• 13th Salary


• Provident Fund


• Private Medical Insurance


• Monthly Nursery Care Allowance


• Annual Paid Study Leave


• Lunch


• Parking

Why Join Us?

We offer an engaging, professional environment where every contribution is valued, and your skills are applied in ways that make a meaningful impact. If you're seeking to grow within a company that places people at the center of its values, we welcome your application.

All applications will be treated with strict confidentiality. Applicants must be able to reside & work within EU.

How to Apply

If you wish to apply for this position, kindly apply by using the following link:

https://onlinerecruitment.exelsyslive.com/?c=88E061A5-B0D5-40DF-A022-0FD82626C0CE&v=20260013