Administrative Assistant

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece, Cyprus and Romania. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search on behalf of its client, a global leader in energy and commodities trading is seeking an Administrative Assistant / Front Desk Receptionist to join its team in Athens.

Administrative Assistant / Front Desk Receptionist (6271/AAFDR/ESS/GR)

Responsibilities:

• Act as the main point of contact for personnel within the company and external parties.
• Greet, welcome, and direct guests and visitors to the appropriate person or meeting room.
• Answer, screen, and forward incoming phone calls.
• Manage meeting room calendars and coordinate audio and video conferences.
• Ensure that the reception area and meeting rooms are tidy, presentable, and properly equipped.
• Receive, sort, distribute, and prepare incoming and outgoing mail, courier deliveries, and shipment documentation.
• Order, maintain, and update office supplies, inventory, door access records, telephone lists, floor plans, and other administrative records.
• Arrange restaurant bookings, taxis, gifts, wreaths, hampers, and other business-related services.
• Process invoices and expenses, maintain filing systems and databases, and assist in coordinating company events.
• Administer mobile services, including SIM cards, mobile devices, roaming requests, and coordinate with the telecom provider on related matters.

Requirements:

• Possess at least 5 years of relevant professional experience.
• Hold a Vocational Degree an Associate's or Bachelor's degree will be considered an advantage.
• Demonstrate fluency in English, both written and spoken.
• Demonstrate proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly.
• Possess hands-on experience with business software such as SAP, Concur, and Alfresco.
• Demonstrate experience in managing budgets and expenses.
• Maintain a meticulous approach with strong attention to detail.
• Demonstrate excellent customer service, communication, and interpersonal skills.
• Manage multiple priorities through strong organizational, multitasking, and time management skills.
• Work collaboratively as a team player while maintaining a professional attitude and a willingness to go the extra mile.

In full compliance with the EU Pay Transparency Directive (EU) 2023/970, please note that the applicable salary range defined by our client for this role will be disclosed to candidates by our consulting team within a reasonable timeframe before the interview process begins.