Administrative Assistant

Intellectica is recruiting on behalf of its client, a law firm with operations in both the legal and consular services sectors. The firm is seeking an Administrative Assistant to support daily administrative operations and provide secretarial assistance to senior stakeholders. The position is based in the firm's offices in Kolonaki and works closely with a team of administrative professionals, supporting calendar management, document administration, correspondence, and office coordination.

Key activities and responsibilities of this role include:

• Provide comprehensive secretarial and administrative support to lawyers and senior stakeholders
• Manage and coordinate business and personal calendars, appointments, meetings, and travel arrangements
• Handle correspondence, telephone communications, and day-to-day client enquiries in a professional manner
• Prepare, format, organise, and maintain legal, administrative, and business documentation
• Upload, manage, and track documents through the firm's internal document management portal following established procedures
• Maintain accurate records, files, and databases while ensuring confidentiality and data integrity
• Assist with reporting, data entry, and the preparation of spreadsheets using Microsoft Excel
• Support the smooth operation of the office by managing administrative tasks and ensuring timely follow-up on pending matters
• Contribute to the continuous improvement of administrative processes and workflows

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related field would be desirable, though not mandatory for candidates with relevant experience
• At least 1 year of total professional experience in an administrative secretarial, receptionist, office support, or similar role will be considered an asset
• Fluency in English and French, both written and verbal, is essential
• Experience working within a professional services environment (legal, consulting, accounting, embassy/consular services, etc.) will be considered an advantage
• Strong organisational and coordination skills with the ability to manage multiple priorities effectively
• High level of professionalism and discretion when handling sensitive information

Core competencies of a successful candidate:

• Strong communication skills
• Organised and methodical approach
• Business awareness and sound judgement
• Attention to detail
• Proactive mindset
• Confidentiality and integrity
• Reliability and accountability
• Customer-service orientation

Apply now!

At Intellectica, we’re always excited to connect with talented professionals. If this role sounds like a strong fit for your profile, we’d love to hear from you. All applications are handled with complete confidentiality.