Front Desk and Office Administrator

At PartnerNET, we help technology partners grow by connecting them with world-class ICT solutions, expert knowledge and long-term support. Every day, we work alongside hundreds of partners across Greece, Cyprus and South-East Europe to build successful businesses together. From Unified Communications and Networking to Cyber Security, Building Automation and Digital Signage, we support our partners with the products, expertise and training to deliver complete solutions - headquartered in Athens.

We are proud to be certified as a Great Place to Work , reflecting our commitment to a supportive and innovative workplace where every team member can thrive.
The Role

A varied, hands-on role that combines professional reception, executive support and office operations. As Front Desk and Office Administrator , you'll be the face of PartnerNET for visitors and partners, the organizational backbone for meetings coordination and correspondence, and the person who makes sure the office runs smoothly day to day.

What You’ll Do

Reception & communication

• Ensure every visitor receives a professional, warm and efficient welcome; direct them to the right person or department
  
• Manage all incoming calls and general enquiries - route, log and follow up as required
  
• Handle courier services, deliveries and outbound shipments
  

CRM & data management

• Maintain accurate and up-to-date customer and partner records in Zoho CRM
  
• Manage and update CRM calendar activities — meetings, follow-ups and reminders — on behalf of the sales team
  
• Ensure data entry standards are consistently upheld across assigned records
  

Executive & administrative support

• Manage the CEO's calendar, appointments and meeting coordination (room bookings, equipment setup, refreshments)
  
• Handle correspondence, draft responses and support daily executive tasks
  
• Provide ad hoc administrative support to Sales, Warehouse and HR teams within agreed scope
  

Office supplies & facilities

• Monitor and replenish office supplies and consumables; liaise with vendors for ordering (stationery, coffee, cleaning supplies)
  
• Track inventory levels and flag cost variances to management
  
• Coordinate maintenance and repair requests with external vendors; monitor office equipment and report issues proactively
  

What We’re Looking For

Required

• 1–3 years of experience in a reception, administrative or office coordination role
  
• Excellent Greek, written and spoken; good working English for correspondence and supplier communication
  
• Confident user of Microsoft Office Suite (Outlook, Word, Excel)
  
• Strong organizational skills - able to manage multiple concurrent tasks with consistent follow-through
  
• Professional communication style and discretion in handling confidential information
  

Preferred

• Familiarity with a CRM system (Zoho CRM or similar)
  
• Prior experience supporting a senior executive or managing a busy front desk in a corporate environment
  
• Experience coordinating with external vendors or suppliers
  

What We Offer

• Corporate laptop
  
• Life and health insurance
  
• Structured 30/60/90-day onboarding plan
  
• Vendor-sponsored international training & certifications
  
• Work with some of the world's leading technology brands
  
• Certified Great Place to Work environment