Permitting & Asset Management Assistant

Department

Property

Location - Workplace type

Thessaloniki - Greece

Employment type

Indefinite

Who do you want to become?

Are you our Future Leader? Are you ready to realize your potential? Are you searching for a real purpose, not “just another job”?

At the Sani/Ikos Group we take hospitality very seriously. As we expand with new Resort openings almost annually, our core purpose remains the same; encouraging guests to experience the Μagic of togetherness as the World’s Leading Family & Beach ResortTM.

Whether you’re looking for a strong career path in the hospitality industry, to learn new skills that will set you apart from the competition or to develop meaningful relationships and grow personally and professionally, our safe, strong, and sustainable environment might just be the perfect place for you.

Your main purpose

Support the Permitting & Asset Management team in monitoring, completing requests, submissions, approvals, and follow-ups with external consultants, Architects of Record (AORs), and public authorities.

Collect, organize, maintain, and update accurate project documentation, including permits, licenses, approvals, technical files, and correspondence.

Maintain and update permitting trackers, action lists, and status reports, ensuring visibility on deadlines, pending submissions, and responsible stakeholders.

Coordinate, communicate, and follow up with internal teams, external consultants, and AORs on missing documentation, submissions, and upcoming milestones.

Assist in the preparation, organization, filing, and tracking of permitting packages, authority submissions, approval documentation, and project records.

Provide administrative and operational support, including document management, reporting, submissions, collections, and follow-up visits, ensuring discretion and confidentiality at all times.

What will you bring?

Environmental Studies or a related field (or currently in progress), with exposure as an early-career professional in administrative, permitting, or construction-related roles.

Basic understanding of permitting procedures and regulatory processes; familiarity with Greek public authorities and digital platforms (e-Άδειες, EFKA, gov.gr) is an advantage.

Strong organizational skills with the ability to manage, structure, and maintain documentation efficiently and accurately.

Proactive, reliable, and eager to learn within a permitting and real estate/hotel development environment.

Good communication skills with the ability to support coordination and information exchange with stakeholders.

Proficiency in MS Office and fluency in Greek, with a good command of English.

What we offer

Team

Becoming a member of an organization that cares about its people, the environment, and the local communities.

Grow

Have room to grow and develop via numerous opportunities for learning, professional development, and career advancement.

Care

Competitive remuneration package

Private health insurance

Flexible working model