QA Administrator

ONE PHARMA S.A., one of Greece's fastest-growing pharmaceutical product manufacturers, is seeking a skilled individual for the newly created position of

QA Administrator

This role is designed to strengthen our Quality Assurance Team and actively support the company’s Continuous Improvement Plan. Based at our Production Plant in Schimatari, Greece, the QA Administrator provides administrative and operational support within the Quality Assurance Department, contributing to the effective management of quality documentation, batch record review activities, and overall GMP compliance.

The role focuses on supporting product quality and regulatory compliance through the preparation and management of batch records, manufacturing and packaging instructions, and controlled documentation. The QA Administrator also contributes to audit preparation, document control activities, and continuous process improvement initiatives. The position reports directly to the QA Operations Supervisor.

Role and Responsibilities

• Issues production and packaging documentation (manufacturing and packaging instructions with accompanying controlled documents).


• Issues logbooks, registers them in the logbook index, and maintains logbook records.


• Manages the master file of procedures and production/packaging documents: issuance, distribution, revision, and archiving.


• Participates in complaints investigations


• Reviews and archives retain samples; maintains the corresponding logbooks and records.


• Collects and organizes data for Product Quality Reviews (PQR) and QA-related reports.


• Responsible for compiling and handling deviations, changes, CAPAs that occur in the company according to GMP standards, as well as the corresponding reports provided by these systems


• Participates in internal and external audits as assigned according to the audit schedule.


• Communicates with customers and external contractors regarding documentation and administrative matters under the guidance and approval of the QA Operations Supervisor.


• Responsible for conducting batch record review activities

Qualification profile

• Technical Educational Institute Degree related to health sciences disciplines.


• Excellent Greek and English oral communication and scientific writing skills


• Competency in Microsoft Office focused to Microsoft word and Microsoft Excel


• Results-oriented with strong organizational skills, excels in teamwork, and effective at communication internally and externally.

ONE PHARMA provides

• Continuous training and development opportunities


• A competitive compensation package, health & life insurance


• Friendly and challenging working environment

We look forward to receiving your application and Curriculum Vitae. The selected candidate is expected to join the company in July 2026. All applications will be treated with strict confidentiality.