Executive Personal Assistant & Office Manager

Personal Assistant & Office Manager

Glyfada, Greece

Howden Hellas, a leading multinational insurance and reinsurance broker in Greece, offers you the opportunity to join a dynamic team of experts in risk management, insurance solutions, and client-focused advisory services. As part of the global Howden Group, we combine local expertise with international reach, delivering tailored solutions across industries.

We are looking for an experienced Executive Personal Assistant & Office Manager to join our team!

Location: Glyfada Full-time | Permanent

About the Role

We are seeking a dynamic and driven Εxecutive Personal Assistant to handle a wide range of administrative/secretarial tasks in a timely and professional manner for a C-level executive. To be successful in this role, you should be reliable, act proactively, meet deadlines and communicate effectively with all levels of hierarchy.

Key Responsibilities:

• Manage calendars, meetings, and appointments


• Handle emails, correspondence, and phone calls


• Coordinate office operations and administrative procedures


• Organize travel arrangements, itineraries, and events


• Maintain office supplies, records, and filing systems


• Liaise with clients, suppliers, and internal teams


• Support management with day-to-day business operations


• Ensure smooth office functionality and a professional working environment


• Maintain confidentiality and handle sensitive information professionally


• Assist with HR and staff coordination tasks when required


• Retail Insurance Support: Provided administrative and client support for key retail insurance accounts, including coordinating client requests, dispatching policy documentation, and ensuring timely follow-ups (payments etc) and communication.

What We’re Looking For:

• University Degree in Business Administration or equivalent - certified secretarial studies will be considered as a plus.


• Experience at least 3-5 years as Executive Personal Assistant or Office Manager.


• Excellent command of Greek & English, both verbal and written.


• Excellent knowledge of MS Office.


• High degree of professionalism.


• Highly developed communication skills.


• Exceptional organizational skills and impeccable attention to detail.


• Integrity, confidentiality, high responsibility and determination.


• Multitasking, prioritization and time management skills.


• Ability to work under pressure, adaptability and flexibility.


• Results-oriented, active listening, “can do” attitude & problem solving.

What we offer:

• Competitive salary and performance-based incentives


• Ongoing training & career development


• Private medical insurance


• Flexible working model with international exposure


• Opportunity to work on high-value, multinational accounts


• Supportive, entrepreneurial culture focused on growth, development, and collaboration

Ready to Shape the Future of Risk?

If you're passionate about delivering innovative risk transfer solutions and ready to grow your career across both direct and reinsurance markets — come join a team that leads from the front!
Be part of a company that doesn’t follow the market — we help shape it!