Administrative Assistant

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search, on behalf of its client, a leading independent investment firm dedicated to providing growth capital to Greek SMEs and mid-sized companies, is seeking to hire a highly organized and detail-oriented Administrative Assistant based in Athens.

Administrative Assistant (Ref. code: 6238/AA/ESS/GR)

Key Responsibilities:

• Manage calendars, meetings, appointments, and day-to-day communications in a proactive and professional manner.
• Organize, monitor, and follow up on pending tasks, correspondence, and action items to ensure timely completion.
• Handle incoming calls, emails, and other communications with professionalism and discretion.
• Maintain and update physical and electronic filing systems, ensuring accuracy and confidentiality.
• Coordinate domestic and international travel arrangements, accommodation bookings, and expense reporting.
• Liaise with external partners, suppliers, service providers, and other stakeholders.
• Support office operations, including procurement of office supplies and coordination of facility-related matters.
• Assist in the planning and coordination of meetings, events, and visitor arrangements.
• Prepare presentations, reports, and business documentation as required.
• Provide administrative and operational support to senior management and cross-functional teams.

Requirements:

• University degree in Business Administration, Economics, Management, or a related field.
• 1–2 years of experience in a similar administrative, office coordination, or executive support role.
• Very good command of Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.
• Good command of the English language, both written and spoken.