Personal Assistant

Intellectica is recruiting a Personal Assistant on behalf of its client, a global leader in construction chemicals, with a well-established presence in Greece and strong growth momentum. Based in Kryoneri, Attiki, and reporting to the CEO, the successful candidate will play a pivotal role in managing daily operations, streamlining communications, and providing strategic administrative support in a high-responsibility environment.

Key activities and responsibilities of this role include:

• Managing the CEO’s complex calendar, coordinating high-level meetings, travel arrangements, and appointments
• Screening and prioritizing incoming communications (calls, emails, messages), ensuring timely and appropriate responses or redirection
• Preparing executive briefings, presentations, and meeting materials; capturing accurate minutes and tracking follow-ups to support decision-making
• Liaising with senior internal stakeholders and external partners to facilitate strategic engagements and visits
• Accompanying the CEO to selected events, ensuring flawless coordination and representation
• Handling sensitive administrative tasks, including financial documentation, board materials, and confidential records
• Supporting the execution of strategic initiatives by monitoring key deliverables, deadlines, and stakeholder alignment
• Acting as a gatekeeper and ambassador for the CEO’s office, welcoming visitors and maintaining a professional executive environment
• Any other task that may be required from time to time

Professional experience & qualifications of a successful candidate:

• Bachelor’s degree in Business Administration or a related discipline; a Master’s degree is considered an asset
• At least 7 years of experience as a Personal Assistant, Executive Assistant, or senior administrative roles, within a regulated corporate environment
• Familiarity with project management tools is considered a plus
• Proficiency in MS Office Suite
• Fluency in Greek and English (written and verbal)

Core competencies of a successful candidate:

• Strong communication and interpersonal skills
• Excellent organisational skills and attention to detail
• Effective time management and multitasking ability
• Proactive and adaptable mindset
• High level of discretion and confidentiality
• Reliable, structured, and compliance-oriented

Apply now!

At Intellectica, we’re always excited to connect with talented professionals. If this role sounds like a strong fit for your profile, we’d love to hear from you. All applications are handled with complete confidentiality.