Tenders Specialist

Department

Property

Location - Workplace type

Thessaloniki - Greece

Employment type

Indefinite

Who do you want to become?

Are you our Future Leader? Are you ready to realize your potential? Are you searching for a real purpose, not “just another job”?

At the Sani/Ikos Group we take hospitality very seriously. As we expand with new Resort openings almost annually, our core purpose remains the same; encouraging guests to experience the Μagic of togetherness as the World’s Leading Family & Beach ResortTM.

Whether you’re looking for a strong career path in the hospitality industry, to learn new skills that will set you apart from the competition or to develop meaningful relationships and grow personally and professionally, our safe, strong, and sustainable environment might just be the perfect place for you.

Your main purpose

Support the execution of tender processes (RFI, RFQ, RFP) under the guidance of the Tenders Manager, and assist in the preparation and issuance of tender documentation, including administrative documents, templates, and standard terms.

Coordinate communication with contractors and suppliers during tender processes, manage tender timelines and ensure deadlines are tracked and met, and organize and support supplier briefings, clarification meetings, and site visits.

Collect, register, and manage supplier submissions ensuring completeness and compliance, and maintain accurate and complete tender documentation, records, and audit trails.

Ensure all tender activities comply with internal procurement policies and procedures, and support the coordination of bid evaluation processes, including documentation and scoring templates.

Assist in compiling evaluation reports and award recommendation documentation, and track clarifications, responses, and addenda throughout the tender process.

Collaborate with internal stakeholders to gather requirements and support tender preparation, monitor supplier participation and follow up to ensure competitive tendering, identify administrative or process gaps and propose improvements, and support reporting on tender activity, timelines, and basic performance metrics.

What will you bring?

Bachelor’s degree in Business Administration, Engineering, or related field, and 5 years of experience in procurement, sourcing, tendering, or administrative project support.

Familiarity with tendering processes (RFI, RFQ, RFP) is preferred, and basic understanding of procurement principles and compliance requirements.

Strong organizational and coordination skills, and high attention to detail and accuracy in documentation.

Good communication and stakeholder coordination skills, and ability to manage multiple tasks and deadlines simultaneously.

Analytical mindset with ability to support evaluation processes, and proficiency in MS Office (Excel, Word, PowerPoint).

Fluency in English required; Greek mandatory; additional languages are a plus.

What we offer

Team

Becoming a member of an organization that cares about its people, the environment, and the local communities.

Grow

Have room to grow and develop via numerous opportunities for learning, professional development, and career advancement.

Care

Competitive remuneration package

Private health insurance

Flexible working model