Administrative Assistant

Neptune Lines Shipping and Managing Enterprises (Neptune Lines), part of Neptune Group, is a leading finished vehicle logistics provider, specializing in transportation and shipping solutions for manufacturers and shippers of cars and high and heavy cargoes. Operating across Europe, North Africa, and the Black Sea, Neptune Lines excels in short-sea shipping, connecting ports with efficient and specialized services. As a trusted partner for major car manufacturers, Neptune Lines delivers tailored solutions that meet the highest industry standards. Guided by its "Wake Forward" philosophy, Neptune Lines is committed to sustainability, reliability, and customer satisfaction, delivering operational excellence that drives progress in the logistics industry.

We are seeking a highly organized Administrative Assistant to provide dedicated support to a senior executive office and contribute to the smooth operation of high-level administrative activities

Key Responsibilities

• Manage email correspondence and maintain the Executive’s calendar, ensuring efficient scheduling and prioritization of appointments and meetings.
• Handle complex administrative tasks, including answering and directing phone calls, organizing and scheduling meetings, preparing agendas, and maintaining accurate filing systems.
• Take detailed minutes during meetings and ensure timely distribution and follow-up on action points.
• Assist in the preparation and formatting of reports, letters, and presentations in line with organizational standards.
• Maintain and regularly update contact databases, ensuring accuracy and confidentiality of information.
• Prepare and coordinate outgoing correspondence, ensuring clarity, professionalism, and timely delivery.
• Arrange travel logistics, including ticketing, accommodation, and itineraries, ensuring seamless execution of business trips.
• Provide professional support to visitors, ensuring welcoming and well-coordinated experience.
• Collaborate with executive assistants and provide support on various administrative and organizational tasks as required.

Required Qualifications

• 2–3 years of proven experience in a similar Administrative Assistant role, preferably supporting senior management.
• Bachelor’s degree and/or related vocational studies.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in both Greek and English.

Skills

• Strong organizational skills with the ability to multitask, prioritize effectively, and work in a structured and efficient manner.
• High level of attention to detail, professionalism, and problem-solving capability.
• Self-motivated and proactive mindset, with a strong sense of ownership and accountability.
• Demonstrated ability to handle confidential and sensitive information with discretion, integrity, and professionalism.
• Strong interpersonal and communication skills, combined with critical thinking and the ability to respond quickly and effectively.

We are an Equal Opportunity Employer and are committed to ensuring that our employment practices do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, marital status, medical condition, disability, or any other legally protected status.

By applying, you agree to the Consent Form for the Processing of Personal Data (GDPR). More information can be found at: https://www.neptunelines.com/consent-form-processing-personal-data