Executive Assistant to the Executive Leadership Team

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Executive Assistant to the Executive Leadership Team

the role

The Executive Assistant (EA) is a pivotal partner to the Executive Leadership Team (ELT), providing high-level support that enables senior leaders to focus on strategic priorities and drive business growth. This role goes beyond traditional administrative tasks, requiring a proactive, discreet, and highly emotionally intelligent professional who can manage complex projects, streamline communications, and anticipate the needs of senior leadership. The EA will act with full discretion and play a key role in enhancing the efficiency and effectiveness of the ELT.

Responsibilities

Executive Support & Strategic Partnership

• Provide seamless, high-level support to the Executive Leadership Team, including calendar management, prioritisation of tasks, and correspondence.
• Anticipate executive needs and proactively manage time and information flow.
• Prepare, review, and edit high-quality briefing materials, presentations, and reports.
• Handle confidential and sensitive information with the utmost discretion.
  
  

Communication & Stakeholder Management

• Serve as a professional first point of contact for internal teams, external partners, and key stakeholders.
• Draft, proofread, and manage correspondence, ensuring clarity, professionalism, and alignment with company messaging.
• Facilitate effective communication across departments, ensuring the ELT is informed and aligned on key initiatives.
• Coordinate meetings, follow-ups, and action items to ensure timely execution of decisions.
  
  

Project & Process Management

• Support and manage strategic initiatives and internal projects for the ELT, ensuring deadlines are met and objectives are achieved.
• Maintain and improve internal processes to increase efficiency and operational effectiveness.
• Track and manage progress on action items, KPIs, and project deliverables across multiple teams.
• Leverage the internal CRM system to manage projects, track workflows, assign tasks, and ensure timely follow-ups across the organization.
  
  

Event, Travel & Technology Coordination

• Organize business trips, itineraries, and meetings with attention to detail and efficiency.
• Plan and coordinate executive off-sites, board meetings, and internal events that reflect professionalism and impact.
• Manage travel expenses, reimbursements, and budget tracking for all trips and events.
• Utilize AI enhancement tools – ChatGPT, Grammarly, Microsoft Copilot, Google Gemini – to streamline document creation, internal communications, scheduling, reminders, and task automation.
  
  

Internal Communications Support

• Collaborate closely with internal communications and cross-functional teams to ensure messages from the ELT are clear, timely, and impactful.
• Assist in drafting company-wide announcements, presentations, and updates.
• Support the ELT in fostering engagement, transparency, and alignment across the organisation.
  
  

Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field; Master’s degree is a plus.
• Minimum of 4+ years supporting senior executives in fast-paced, high-performing environments.
• Proven experience in project management, internal communications, or business operations support.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, Monday.com, and AI tools (ChatGPT, Grammarly, Microsoft Copilot, Google Gemini).
• Fluency in Greek and English (additional languages considered a plus)
• On-site position: No hybrid work mode. Full on-site collaboration required for maximum team integration and operational efficiency.
• Willingness to travel up to 10% of the time.
  
  

Skills & Competencies

• Exceptional discretion and confidentiality in handling sensitive information.
• Strong emotional intelligence, with the ability to build trust and navigate complex interpersonal dynamics.
• Project management expertise, able to manage multiple initiatives simultaneously and deliver on time.
• Strong business acumen, understanding organizational priorities and strategic objectives.
• Excellent internal communications skills, with the ability to translate executive decisions into clear messaging.
• Comfortable using a CRM program for project tracking and workflow management.
• Skilled in leveraging AI tools (ChatGPT, Grammarly, Microsoft Copilot, Google Gemini) to improve efficiency and productivity.
• Outstanding organisational skills and attention to detail.
• Proactive, solution-oriented, and able to operate independently in a fast-paced environment.
• Professional maturity, adaptability, and diplomacy.
  
  

What We Offer

• Competitive salary and benefits.
• Direct exposure to strategic decision-making at the highest level.
• Opportunity to contribute to shaping processes, projects, and company culture.
• A dynamic, professional, and collaborative work environment.
  
  

To apply, please send your CV, GitHub/portfolio and a brief introduction to: [email protected] with the subject “Executive Assistant to the ELT”.

Job Type: Full-time

Location: Thessaloniki, Greece

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