Executive Assistant

Your main purpose

Maintaining calendars and scheduling business appointments; responsible for scheduling weekly team meetings and following up on action items.

Organizing on-site and off-site meetings, conference calls and events involving senior executives; coordinating conference calls and meetings with internal and external individuals.

Coordinating complex domestic and international travel for team members; arranging lunches, dinners, and other events as needed.

Assisting in coordinating quarterly earnings conference calls and webcasts, high-level conferences, and roadshows; assisting with PowerPoint presentations, including data collection, formatting, printing and distribution.

Answering phones and directing the appropriate person, taking messages or forwarding to voicemail; creating, updating, and coordinating a variety of forms, letters, reports and memos; organizing and maintaining filing system, records and reports.

Performing position functions with a high degree of ethics and confidentiality; assisting the organization’s functions by keeping personnel records up to date, arranging interviews and updating financial documents; handling other projects, duties and responsibilities as assigned.

What will you bring?

Education & Experience: University-level education; proven experience as a secretary, PA or EA.

Customer Service & Attitude: Experience with customer-facing roles; patience, a "can-do" attitude, and time management skills.

Communication & Language: Exceptional written and verbal communication skills in English (Spanish or Greek are a plus).

Organization & Multitasking: The ability to multi-task, organize and prioritize; attention to detail.

Independence & Teamwork: The ability to work alone and in a team environment in a professional manner; be flexible and open to change.

Technical Skills: Administrative skills and experience; ability to use a computer and main office programs competently.