HR Administration Specialist

We at Nova are a very young and dynamic team, the 2nd largest telecom provider in Greece, looking for a vibrant and fast-thinking HR Administration Specialist to be part of our successful team in our HR department.

You have a challenging mission for:

Providing comprehensive administrative support to the HR department, with a particular focus on managing absenteeism, timekeeping, maternity leave, and overtime tasks. This role involves monitoring employee attendance, ensuring compliance with time management policies, and addressing absenteeism issues.

Key Responsibilities:

• Manage shift cards, including uploading shift schedules, processing schedule changes, and ensuring that all shifts are accurately recorded and communicated to employees in a timely manner. This includes coordinating with department managers to address any scheduling conflicts and making necessary adjustments to ensure smooth operations.
• Monitor and manage employee attendance records, ensuring accuracy and compliance with company policies.
• Track and analyze absenteeism patterns and provide reports to management.
• Implement and maintain timekeeping systems to ensure accurate tracking of working hours.
• Handle employee inquiries related to attendance, timekeeping, maternity leave, and overtime.
• Manage and process maternity leave requests, ensuring compliance with legal requirements and company policies.
• Track and manage overtime hours, ensuring proper documentation and compensation.
• Prepare and distribute regular reports on attendance, absenteeism, maternity leave, and overtime.
• Support HR projects and initiatives related to time management, employee attendance, and leave policies.
• Maintain confidentiality and ensure data protection in all HR activities.

Main Requirements:

• Bachelor’s degree in human resources, Business Administration, or a related field.
• Proven experience in HR administration or a similar role, with a focus on time management, absenteeism, and leave management.
• Knowledge of the Ergani system, including the ability to register essential employment terms, manage employee records, and ensure compliance with legal requirements.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HR software and Microsoft Office Suite.
• Knowledge of SCANHRMS is highly appreciate.
• Knowledge of HR best practices and labor laws.
• Ability to handle sensitive information with discretion.
• Good knowledge of English language.

What We Offer:

• Bonus Scheme to celebrate your achievements.
• Wellness programs to keep yourself fit.
• Mobile voice and data to talk.
• Discounts on Nova Fixed / Mobile / TV for you, friends, family.
• Private Insurance program to check up your health.
• Toddlers allowance to daycare your kids.