People & Culture Administrator

Mandarin Oriental Hotel Group

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world.

Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides 21st century luxury with oriental charm. Above all, Mandarin Oriental is renowned for creating unique hotels through distinctive design and a strong sense of place, luxury hotels right for their time and place.

Mandarin Oriental, Costa Navarino

Located on the southwest coast of the Peloponnese, one of the most unspoiled and breath-taking landscapes in the Mediterranean, and 45 minutes’ drive from Kalamata International Airport.

The beachfront resort is part of the sustainable resort destination of Costa Navarino, a well-established tourism destination which includes 3 other resorts. It comprises of 99 suites and villas, all with outdoor terraces and sea views, along with seven restaurants and bars.

Scope of Position:

The P&C Administrator will provide support to a range of People & Culture administrative tasks including the on & off boarding of colleagues, Time & Attendance, Organizing and maintaining personnel records, updating internal HR databases, preparing HR documents, filing etc. The candidate, being part of People & Culture Department will ensure a positive and legally compliant work environment.

Duties & Responsibilities:

• Ensures the smooth operations of daily People & Culture functions and manages requests and inquiries, with confidentiality and discretion.


• Maintains accurate and organized employee records, including electronic and hard copy files, ensuring all colleagues’ information is up-to-date and secured.


• Supports the implementation of onboarding procedures for new employees by collecting all necessary hiring documents from candidates.


• Supports the implementation of the colleagues’ exit process in regards to all admin issues.


• Assists in the hiring procedure of colleagues coming from abroad, including support with the issuance of VAT and Social Security numbers, support with opening a bank account etc.


• Reviews and verifies timekeeping records and attendance, in order to to ensure accurate payroll data preparation.


• Monitors and maintains the annual/sick leaves, absence records etc.


• Assists in various P&C projects, events for the colleagues.


• Assists colleagues from all departments in having a successful colleagues’ experience journey within Mandarin Oriental, Costa Navarino.

Qualifications / Experience:

• Preferably 1 year experience in People & Culture department or in an administrative role.


• Bachelor’s Degree or equivalent combination of direct related experience and education.


• Strong computer literacy to include Microsoft Office, Word, PowerPoint, Excel.


• Fluency in Greek and English.

Behavioural skills / Attributes:

• Strong interpersonal communication skills, both verbal and written.


• Highly responsible and reliable with exceptional organization skills.


• Maintain a good working relationship with other departments.


• Able to present themselves with an uplifting personality as well as presenting a high degree of confidentiality.


• Well-presented and professionally groomed at all times.

Benefits:

We offer exciting benefits including and not limited to :

• Accommodation provided.


• Medical Private Insurance for all Colleagues.


• Free meals at Colleagues' Dining.


• Laundry of uniforms.


• Colleague recognition and reward program.


• Learning & Development Program.


• Colleague Social events and Wellness programs.


• Workplace Support line that covers all pillars of wellness for colleagues.


• Various discounts provided within the Resort and in the nearby area.