(Senior) Operational Assistant in Central Allocation Team – based in Luxembourg

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its Portfolio Management & Monitoring Directorate (PMM) – Joint Middle Office Department (JMO) – Intermediated Lending Division(IL) – Implementation, Delinked RS and Central Allocation Unit(IDCA) at its headquarters in Luxembourg, a (Senior) Operational Assistant in Central Allocation Team.

This is a full-time temporary position at grade 1/2

The term of this contract will be until 15.12.2025; as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen.

• internal benchmark (Senior) Operational Assistant
  
  

Panel interviews are anticipated for end of January.

Purpose

As a (Senior) Operational Assistant, you will provide comprehensive assistance to the team members for the implementation of Intermediated Lending operations, to contribute to the efficiency and performance of the team’s overall activities, including inter alia timely and accurate allocation processing, monitoring activities and administrative support.

Specific Post Environment

PMM Directorate monitors counterparts and contracts and acts on contractual events under its responsibility, as well as on distressed transactions, to protect the EIB's financial interest and reputation. The Directorate is responsible for the Financial Monitoring, Event Resolution and Restructuring of (i) EU and non-EU counterparts, (ii) EU and non-EU fully invested funds and equity as well as (iii) EU and non-EU private sector distressed transactions.

The Intermediated Lending Division (IL) hosts three units: MBIL and Eligibility Management (MME), Implementation, Delinked Risk Sharing and Central Allocations (IDCA) and Linked Risk Sharing and Special Activities (LSA) Units. The units are jointly responsible for monitoring of the intermediated products and their post-signature follow-up activities, including managing of allocations and eligibility checks under various EIB products. The Implementation, Delinked Risk Sharing and Central Allocation Unit (IDCA) is responsible for implementation and coordination support for the entire division, monitoring and exposure management of delinked risk sharing transactions, and allocation processing. The latter is the core responsibility of the Central Allocation Team (CAT).

The Central Allocation Team manages the allocation and monitoring processes under Multi-Beneficiary Intermediated Loans (MBILs), including microfinance operations, as well as the additional portfolio allocations under certain types of Guarantee products (Delinked Risk Sharing).

Operating Network

As a (Senior) Operational Assistant you will report to the Head of Unit and will work with other members of the Team, providing the support to different colleagues in the Division.

Accountabilities

Allocation process

• Perform eligibility controls and sample checks on allocation requests, with the help of available IT tools
• Summarise the results of eligibility controls and communicate them efficiently to the responsible team members
• Upload allocations into Serapis in a timely manner and issue Allocation Letters
• Perform allocation-related monitoring activities including i.a. checking compliance of financial intermediaries with certain contractual provisions
  
  

General operational support

• Format and send Side letters, Allocation Letters, End of Allocation Reports and other relevant documents
• Handle filing of the documentation related to the Unit’s activities; ensure that all relevant documents are archived in GED/Knowledge Centre in a timely manner and respect the naming convention (i.a. Side letters, Allocation Letters, End of Allocation Reports, sample check results, relevant emails)
• Keep databases up to date where requested
• Together with the other Assistants, manage the Unit’s shared mailbox
• Contribute to the improvement of the allocation processes by helping develop best practices applicable throughout the Central Allocation Team
  
  

Teamwork

• Cooperate with the other members of the Unit in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives
• When appropriate, provide support on the job to new colleagues on Bank’s procedures and processes
• Contribute to a good working atmosphere in the team
• Replace other Assistants if requested to do so
  
  

Qualifications

• Secondary level diploma, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration), or secondary level education with equally qualified experience in a relevant field
• At least 3 years of relevant professional experience, preferably related to documentation and data, ideally in a finance/ banking environment
• Excellent knowledge of standard MS Office Tools (Word, Excel, Power Point)
• Excellent knowledge of English and/or French (**), with a good command of the other. Knowledge of other EU languages would be an advantage.
  
  

Competencies

Find out more about EIB core competencies here

(**) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team [email protected] who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 10th January 2025