Supply Chain Officer

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview

Are you a diligent and meticulous professional looking to make a difference in the world? Join IRC's team as a Supply Chain Officer, where you will play a crucial role in ensuring the flawless execution of our logistics and procurement activities. This is an outstanding opportunity to be part of a dedicated team that works collaboratively to achieve outstanding results.

Major Responsibilities

Responsibilities include, but are not limited to:

• Responsible for procurement requests received and their review.
• Liaise with SC and Program Teams regarding procurements and ensure implementation of recommendations.
• Ensure that procurement is carried out in accordance to IRC and donor-specific policies and procedures.
• Procure all necessary items and services for programs and offices.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Coordinate with Finance Department to make sure that all payments are executed on a timely manner.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested.
• Provide any necessary updates to program staff and all relevant actors.
• Produce routine purchase status including commitment and other SC reports for SC Manager, Programs and Finance.
• Maintain a complete filing system for all procurement related documents according to IRC Procurement Manual.
• Preparation of procurement contracts, POs and processing tenders.
• Conduct regular market surveys whenever appropriate and identify new vendors.
• Update any relevant SC tracker (Contract, Procurement, Asset) and ensure timely communication for any necessary action to be taken.
• Support with Asset management as needed and regularly coordinate with IT officer for maintaining asset stock on appropriate levels.
• Establishing and maintaining good professional working relationships with suppliers, contractors and inspection companies whilst strictly adhering to IRC’s anti-corruption guidelines and IRC’s code of conduct.
• Assist when needed in managing and processing travel requests (national and international).
• Ensure all office equipment is stocked with required supplies (stationary, cleaning and kitchen supplies, toner, paper etc.).
• Review and verify bills received for the office, including utilities, maintenance, provision of standard supplies, new furniture or equipment and prepare payment requests; undertake analysis of bills to make recommendations on most cost-effective billing approaches.
• Any other duties or tasks delegated by Supply Chain Manager.
  
  

Job Requirements

• Valid drivers’ license and extensive driving experience.
• Clean record.
• Good spoken and written English.
• Conscientious with an excellent sense of judgment.
• Strong organizational and negotiation skills.
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Good computer skills specially working with spreadsheets.
• Knowledge on ERP system will be consider an advantage.
  
  

Working Environment

• Standard office environment in Athens, Greece. Working from home one to two days per week. Monday to Friday, 09:00 to 17:00.
  
  

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.