Talent Acquisition & HR Ops Coordinator

About the Company

Profile Software is a leading international software solutions provider, with offices in key financial centers and presence in 50 countries, delivering cutting-edge solutions to hundreds of clients, including some of the largest Financial Institutions worldwide.

Thanks to our passionate, highly aspirated and tech savvy people, we deliver innovative, agile, and award-winning solutions to hundreds of clients in 50+ countries across 4 continents, including some of the largest Financial Institutions worldwide.

About the Role:

We are seeking a highly organized and energetic Talent Acquisition & HR Ops Coordinator to join our team and play a pivotal role in talent acquisition, HR operations, and project coordination. The ideal candidate will have a strong recruitment background, exceptional organizational skills, and experience with cross-functional teams.

What you will need to do:

Talent Acquisition & Recruitment

• Contribute to the full recruitment cycle, from creating job descriptions to sourcing talent and engaging candidates, while promoting the company’s employer brand.
• Actively search for top talent through platforms like LinkedIn Recruiter and networking, specializing in niche and mid/senior-level roles.
• Build and maintain a robust, diverse talent pipeline for both immediate and future hiring needs.
• Conduct interviews and collaborate with hiring managers to assess candidates, ensuring alignment with company culture and role requirements.
• Partner with recruitment agencies for assigned roles, managing communications, interview scheduling, and feedback loops.

HR Operations

• Oversee and manage the HRMS platform, including maintaining data accuracy, generating reports, identifying and resolving technical issues in collaboration with internal and external teams.
• Coordinate the holiday leave planning process of the Group to ensure business continuity.
• Prepare and maintain employee documentation as required.
• Manage and regularly update a repository of employee profiles for project and tender submissions, ensuring all data is handled in compliance with GDPR and relevant regulatory requirements.

Project & Event Coordination

• Organize internal and external events, such as team-building activities, coordinating vendors, and managing communications.

What You Will Bring to the table:

• Bachelor’s degree in Human Resources or related field.
• Approx. 5 years of proven work experience in talent acquisition, with a strong focus on recruitment, headhunting, and operational tasks.
• Proficiency in HRMS platforms (e.g., SoftOne) and familiarity with ATS systems and recruitment tools.
• Demonstrated ability to coordinate complex schedules, maintain detailed documentation, and manage multiple priorities.
• A high-energy, passionate approach to assignments, driving engagement and excellence in every aspect of the job.
• Strong interpersonal and communication skills in both Greek and English, with the ability to build trust with internal teams and external stakeholders.
• A proactive mindset to identify and resolve issues within HR systems and processes.
• High integrity and commitment to safeguarding sensitive HR data and ensuring compliance with data protection regulations.

What we offer:

We believe in rewarding your hard work and dedication. Here’s what you can expect when you join our team:

• Competitive Remuneration Package: We recognize and value your skills, expertise and performance.
• Global Exposure: Gain new experiences within a multinational environment.
• Training and Development Opportunities: Fuel your professional growth and expand your skill set.
• Diversity & Inclusion: We celebrate individual differences and strive to create a workplace where everyone feels a sense of belonging.

Ready to take the next step in your career? Submit your CV today to join one of the leading software firms in the FinTech industry!

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