Executive Administrative Assistant

SEKA bunkering station S.A, with a continuous presence of half a century as an independentphysical supplier in the market of bunkering for marine fuels, is seeking torecruit an Executive Administrative Assistant.

Location: Piraeus

The ideal candidate will provide top-levelassistance for high level executive. He/she should be comfortable schedulingmeetings and responding to emails and phone calls on the executive's behalf.Lastly, this individual should be well-organized, detail-oriented, with theability to multi-task and great follow-up skills.

Key Responsibilities:

• Provide general administrative support to other members of the CEO’s office team
• Balance conflicting priorities to manage workflow, ensure the completion of essential projects and meet critical deadlines
• Handle requests, feedback and queries quickly and professionally
• Carry out special administrative duties such as preparing and processing expense reports, create spreadsheets, presentations
• Calendar management and travel & accommodation arrangements
• Organize documents and reports. Devise and maintain computer based office systems, including data management and filing
• Manage correspondence
• Maintain office supplies inventory

Qualifications:

• 3+ years of working experience in a similar position, in administrative role
• Bachelor’s Degree
• Effective shorthand skills
• Proficient in Microsoft Office suite
• Excellent written and verbal communication skills. Fluent in Greek and English
• Ability to handle and maintain confidential information with discretion
• Ability to work in high intensity, fast-paced environment
• Experience in managing multiple priorities, administrative coordination, conflicting demands and prioritize tasks and workload

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