Executive Office Assistant - Back office

The Executive Office Assistant role has responsibility for the effective administrative and business support of the CEO.

Activities are varied from diary, email management, travel and logistics to management of meetings, reporting and communications, and management of internal and external events.

The role may also assume responsibility for ad-hoc projects and initiatives such as invoicing and organizing the invoices of the company.

The ideal candidate is a self-starter with careful attention to detail, a strong sense of initiative, and a process-improvement mindset.

Απαραίτητα Προσόντα:

Under the responsibility of the CEO, your missions will be as follows:

• Ensure the correct categorization of the company’s emails, files and folders
• Generate, file, and send invoices as well as other commercial documents
• Handle incoming calls
• Assist the e-commerce manager with ad hoc projects as of when needed
• Arrange business travels and trips of managers abroad, by making hotel reservations, booking flights and train or bus tickets
• You will be in charge of the customer communication in Greek and English
• Manage orders for general services and negotiate with different providers

Candidate Profile:

• 2+ years of experience in Office Administration/Management/Executive Assistant
• Fluent in Greek and English
• Excellent communication skills, both written and oral
• Excellent organizational and leadership skills
• Strong ownership, the ability and willingness to work independently and autonomously as well
• Outstanding knowledge of invoicing, packing list and international trade
• Problem-solving attitude and proactive approach
• Positive and smiling, with strong organizational punctuality and accuracy skills
• Good knowledge of the Microsoft Office, professional knowledge of Excel
• Project management skills, qualification or experience an advantage
• Exceptional organizational and planning skills with the ability to manage multiple and competing priorities whilst maintaining quality of work
• Exceptional time management skills and ability to work with resiliently under pressure and manage tight deadlines
• Ability to handle highly sensitive and confidential information and discussions
• After the screening of the CVs, we will contact the candidates who meet the profile’s requirements to arrange an online interview followed by an in-person interview

Παροχές:

• Opportunities for career growth
• Salary 1.000,00€ (net) per month
• Περιοχή εργασίας: Fragrance boutique Κολωνάκι