Reception - Administrative assistant

the K project
Πλήρης απασχόληση Γεμάτη μέρα
Αθήνα

We are looking for a Receptionist - Administrative Assistant for a co-working space, to help manage our front desk on a daily basis and mainly to perform a variety of basic administrative office tasks.

The co-working space services consist in offering ready-for-use workstations, private spaces and meeting rooms - furniture, internet, electricity, water and cleaning already included in the price of the service.

The K project is a unique co-working space located in the heart of the exclusive neighbour of Kifisia: a luxurious late 19th century villa designed by Ernst Ziller, with frescoed ceilings and marble floors, and a lovely garden provide a wonderful frame to services of the highest level.

Working hours are from 9 am to 5 pm, Monday to Friday.

The main tasks are:

- management of relationships with suppliers and assistance

- supplies management

- management of initial and basic administrative tasks

- management of internal administrative folders and interaction with the accountant

- management of payments via POS

- close collaboration with the K project manager and his assistant

Shared tasks:

- reception of clients and guests at the front desk, greeting and welcoming them, and, when necessary, accompanying them to their meeting rooms.

- reception of visitors for the K project tour

- management of meeting rooms and their reservations

- collaborate with the catering service to offer the best possible experience to customers.

- answer, filter and forward incoming calls for the K project and for our customers.

- reception, management and sorting of daily mail to the K project and our customers

- management of relations with the cleaning company



Requirements:


  • Professional attitude and appearance
  • Customer service attitude
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Solid written and verbal communication skills
  • Fluent in English language, written and spoken
  • Knowledge and expertise in Mac OS (mail, pages, number) and Windows (operative system and Office suite)
  • Hands-on experience with office equipment (e.g. printers)

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